Procurement Policy

Policy

This policy sets out the principles, controls, and procedures for procuring goods, services, and works in a way that is:

• Ethical and compliant.
• Commercially sound.
• Sustainable.
• Fit for purpose.

Scope

Applies to all employees involved in purchasing:

• Materials and finished products.
• Services.
• Capital expenditure and indirect procurement.

Policy Principles

• Compliance: Adhere to all applicable UK laws including, but not limited to:
  • UK GDPR / Data Protection Act 2018.
  • Bribery Act 2010.
  • Modern Slavery Act 2015.
  • Equality Act 2010.
• Value for money.
• Fair competition.
• Sustainability.
  • Circular economy principles.
  • Commitment to purchase certified timber – FSC/PEFC certification.
• Social value.
• Quality & safety (BS EN standards for office/education furniture.
• Risk management.
• Traceability & accountability.
• Careful supplier selection & due diligence.

Conflicts of Interest

• Staff must declare any personal or financial interest with suppliers.

Training & Awareness

• Mandatory induction training for all staff involved in procurement (Sales Support, Design, Finance).
• Annual refresher training.

Policy Review

• Reviewed annually by the Supply Chain Manager.
• Procurement will be monitored by the Supply Chain Manager and Finance Team. Senior Management will be kept abreast of key information.

Name: Colin McCourt
Title: Supply Chain Manager
Date: 10/01/2025